Accounting Clerk – Part-Time

Lakeland, Fl

The Accounting Clerk is responsible for auditing, coding, and paying all Accounts Payable invoices. Providing these services in an effective and efficient manner will ensure vendors and suppliers are paid within established time limits. The Clerk is responsible for providing dual control over the mail process each business day. He/She will be responsible for maintaining all vendor and vehicle files. The clerk will also act as a support and backup to other members of the Finance and Administration team.

Essential Duties and Functions:

  • Audit and pay invoices timely and accurately, including verifying coding on invoices and data entry of invoices into Accounts Payable system
  • Prepare Accounts Payable check runs and reports
  • Provide dual control for daily mail processing
  • Resolve issues related to accounts payable invoices with vendors
  • Maintains vendor files to include documentation of all Accounts Payable invoices
  • Maintain 1099 vendor files and track 1099 activity
  • Process invoice adjustments and voids
  • Prepare monthly allocations of postage and prepaid accounts
  • Audit expense reports and prepare journal entries related to the agency’s accounts, cash management, deposits, and expense reporting
  • Support finance & administration team members through performing research and/or compilation of records
  • Maintain gift annuity contract files and payments
  • Prepare and collect supporting documents for monthly closes, financial statement footnotes and external auditors
  • Perform other duties as assigned

Qualifications: 

  • High School Diploma required
  • 2 years direct experience in an Accounts Payable or similar position preferred
  • Proficient in Microsoft Outlook, Excel and Word

Employee Benefits: 

  • $500 sign-on bonus ($125 upon completion of new hire Relias Trainings, $125 upon successful completion of probation period, $250 at 1 year anniversary)
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