Administrative Assistant

Miami, Florida

To provide support services to Single Moms Supervisor and appropriate personnel, programs, and clients and to enhance services on the Miami Campus.

Some Essential Duties and Functions are:

  • Assist in scheduling meetings, tours and speaking engagements along with coordinating all details and ensuring preparation.
  • Organizing and distributing mail for the Miami campus and forwarding bills/invoices to Finance for payment in a timely manner.
  • Answer the telephone and direct calls to the appropriate person or voicemail or take messages as appropriate.
  • Greet and direct visitors to the appropriate personnel.
  • Process all correspondence, typing, filing and minutes.
  • Maintain neat and up to date records as required.
  • Preserve the confidential nature of all work.
  • Attend staff meetings, as required.
  • Ensure all assigned reporting is completed in a timely manner (expense reports, data entry, ).
  • Ensure sufficient supply of office materials/equipment is
  • Coordinate donations drop offs and distributions. Maintain and organize donations with the assistance of volunteer groups scheduled by the volunteer coordinator.
  • Ensure Gift in Kind processes are completed in a timely manner as outlined by Finance Team.
  • Establish contact and build relationships with volunteers, partners, donors, and churches.
  • Perform other duties as assigned by the Single Moms Supervisor.

Education and Experience Requirements

  • Have at minimum a high school diploma or a GED, advanced education preferred.
  • Experience in clerical field preferred.
  • Proficiency in computers, dictation, accounting or filing may be required.

Employee Benefits:

  • $1000 sign-on bonus ($250 upon completion of new hire Relias Trainings, $250 upon successful completion of probation period, $500 at 1 year anniversary)
  • 403b
  • Insurance (Dental, Medical and Vision)
  • Paid Days Off
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