The HR Clerk provides support on all HR processes (e.g., job postings, background screenings, orientation, hiring, data entry, record keeping, payroll, reporting). The HR Clerk serves as an agency ambassador to all applicants and employees by enthusiastically communicating the culture and core values of the organization. This is a “hands on” position that requires interaction with all levels of the organization.
Essential Duties & Functions
- Post and maintain open positions on organization’s website.
- Ensure compliance with all federal government and state agency background screening and documentation requirements.
- Ensure a positive, quality orientation experience that enthusiastically communicates the culture and core values of the organization.
- Assist with all phases of the onboarding process.
- Coordinate compilation of records for all agency audit requests and self-audit prior to distribution.
- Regularly audit scanned personnel records to ensure all required documentation elements are included in each employee file and are properly completed.
- Regularly audit I-9 forms and other applicable records subject to federal audit standards to ensure compliance and proper completion.
- Regularly audit ADP, Alert Media and other applicable employee contact information databases to ensure information is kept up-to-date across all platforms.
- Train supervisors and employees on various HR related topics.
- Assist with a monthly HR newsletter designed to facilitate organizational culture awareness beyond the onboarding phase.
- Assist with semi-monthly payroll and maintain supporting files and documentation.
- Perform benefits administration to include problem resolution, change reporting, approving invoices for payment and communicating benefit information to employees.
- Maintain employee 403(b) participation data and ensures accuracy of data between HRIS systems, 403(b) administrator and accounting.
- Maintain human resource information system records and personnel files.
- Maintain compliance with federal and state regulations concerning employment.
- Perform other duties as assigned.
- Associate degree or equivalent or one or more years of related experience and/or training; or equivalent combination of education and experience.
- Proficient in Microsoft Outlook, Excel and Word.